Randolph County Court Records Search
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Randolph County is situated in the Piedmont region of North Carolina, with Asheboro serving as its county seat. The county operates within North Carolina’s unified court system, meaning all trial-level judicial functions are managed through the Superior Court and the District Court, both based at a single courthouse in Asheboro. Cases ranging from felony prosecutions and major civil disputes to small claims, family matters, and estate administration are processed in this facility. The Clerk of Superior Court serves as the custodian of all court records generated in the county and also acts as the probate judge for estate-related proceedings.
Individuals looking to locate court records in North Carolina have several options. Official clerk offices accept in-person requests during business hours, and self-service public access terminals inside courthouses allow electronic lookups at no charge. The state judiciary has also launched an online case information system through the eCourts Portal, which allows users to search by name, case number, attorney, or citation across participating counties. Randolph County went live on the eCourts platform in October 2024. For additional resources and links to court services statewide, NorthCarolinaCourts.us may help users identify publicly available case data.
How to Look Up a Court Case in Randolph County?
All Randolph County court proceedings take place at a single location. The courthouse address and primary contact numbers are:
Randolph County Courthouse
Address: 176 East Salisbury Street, Suite 201, Asheboro, NC 27203
Phone: (336) 328-3000
| Office | Phone |
|---|---|
| Clerk of Superior Court | (336) 328-3100 |
| Superior Court Judge’s Office | (336) 328-3191 |
| District Court Judge’s Office | (336) 328-3161 |
| Archdale Magistrate’s Office | (336) 328-3141 |
Hours of Operation
- Clerk’s Office: Monday–Friday, 8:30 AM – 5:00 PM
- Courthouse (general): Monday–Friday, 8:00 AM – 5:00 PM
- Archdale Magistrate’s Office: Monday–Friday, 8:00 AM – 5:00 PM
Online Case Search
The eCourts Portal is the primary online tool for locating Randolph County case information. Users can search criminal, civil, family, and estate cases by party name, case number, attorney name, or hearing date. The portal displays docket entries, scheduled hearings, case status, and certain filed documents. Sealed and confidential records are excluded from online results.
Self-Service Terminal at the Courthouse
A public access computer is available at the Clerk of Court’s office for in-person electronic lookups. No fee is charged to use the terminal. For civil case searches, the Civil Case Processing System (VCAP) User Manual provides guidance on navigating the database. Searches can be conducted by full or partial party name or by case number.
Steps to Request Records
- Determine whether the case was heard in Superior Court (felonies, civil claims over $25,000, probate) or District Court (misdemeanors, infractions, family law, civil claims under $25,000, small claims).
- Search the eCourts Portal or visit the courthouse self-service terminal.
- If a certified or official copy is needed, request it from the Clerk of Superior Court at the courthouse in person or by mail.
- Include the case number or party names, specify the document requested, and pay the applicable copy fee.
- Mail requests should include a certified check or money order (personal checks are not accepted), a self-addressed stamped envelope, and sufficient identifying information for the clerk to locate the record.
Are Court Records Public in Randolph County?
North Carolina’s Public Records Law (G.S. Chapter 132) establishes the general principle that records created or received by government agencies, including courts, are open to public inspection. Interested parties may access and obtain copies of most Randolph County court records either for free (viewing) or at the cost of reproduction.
Records Open to the Public
- Case summaries, docket entries, and hearing schedules
- Party information and assignment details
- Criminal charges, pleas, and dispositions
- Civil complaints, answers, motions, and judgments
- Probated wills and estate filings
- Dissolution of marriage judgments
- Financial information related to court costs (excluding personal account numbers)
Records That Are Sealed or Restricted
The Public Records Law and various court rules restrict access to certain categories. These include:
- Juvenile delinquency records
- Adoption records
- Child abuse, neglect, and dependency records
- Records sealed by court order
- Victims’ names in sexual abuse cases
- Social Security numbers and personal financial account numbers
Confidential records cannot be found through the public access terminal or the eCourts Portal. Individuals seeking restricted records must petition the court or demonstrate specific legal authorization. No special reason is required to view or copy records that are classified as public.
Randolph County Criminal Court Records
Criminal cases in Randolph County are divided between the Superior Court and the District Court based on offense severity. The Superior Court handles all felonies and hears appeals from the District Court on misdemeanor and infraction cases. The District Court has original jurisdiction over misdemeanors and infractions. Magistrates, who are independent judicial officers within the District Court, issue arrest warrants, set bail, and accept guilty pleas for minor misdemeanors and infractions.
How to Search Criminal Court Records
- Online: The eCourts Portal displays criminal case data including charges, hearing dates, and dispositions. Searches can be filtered by county and case type.
- Self-Service Terminal: The public computer at the Clerk’s office provides access to criminal records. Searches are performed by party name or case number.
- In Person: Request a copy of a criminal case file at the Clerk of Superior Court’s office during business hours. A reproduction fee applies.
Certified Criminal Background Checks
A certified criminal record search is available through the Clerk of Superior Court. To request one:
- Complete Form AOC-CR-314.
- Submit the form with a $25 fee.
- In-person payments may be made by cash, money order, certified check, or credit card.
- Mail-in payments must be made by money order or certified check only — personal checks are not accepted.
This search covers only Randolph County records. It is not a statewide search. Infractions are not classified as criminal offenses in North Carolina, so a separate infraction search is needed for a complete record.
The N.C. State Bureau of Investigation offers a statewide fingerprint-based criminal history check for individuals seeking their own records. Additionally, a list of approved third-party background check vendors is maintained by the N.C. Administrative Office of the Courts.
Arrest Records and Inmate Information
The Randolph County Sheriff’s Office is the primary law enforcement agency in the county and maintains arrest records. The office can be reached at:
Randolph County Sheriff’s Office
Address: 727 McDowell Road, Asheboro, NC 27205
Phone: (336) 318-6699
Hours: Monday–Friday, 8:00 AM – 5:00 PM
Current detention center population information is available through the Sheriff’s confined inmates list.
Expunction of Criminal Records
North Carolina permits the expunction (also called expungement) of certain criminal charges and convictions under G.S. Article 5 (15A-145 et seq.). Eligibility depends on the type of offense, the outcome of the case, and waiting-period requirements. The filing fee for most expunction petitions is $175, though some categories (such as dismissed charges) have no fee. Petitions are filed with the Clerk of Superior Court in the county where the case was heard, using the appropriate AOC form.
Randolph County Civil Court Records
Civil matters in Randolph County are split between Superior Court and District Court based on the amount in controversy. The Superior Court hears civil cases with claims exceeding $25,000, while the District Court handles cases under $25,000. Small claims — involving amounts up to $10,000 (subject to local rules, which may set a lower cap of $5,000) — are decided by magistrates.
Searching Civil Records
- Use the eCourts Portal to search by party name or case number.
- Alternatively, visit the courthouse and use the self-service terminal. The VCAP User Manual explains how to navigate the civil records database. Case number searches tend to return results more efficiently than name-based queries.
- Request official copies from the Clerk of Superior Court for a reproduction fee.
Small Claims Filing
Small claims cases are filed with the Clerk of Superior Court in the county where at least one defendant resides. The current filing fee is $96. Key forms include:
- Complaint for Money Owed
- Complaint to Recover Possession of Personal Property
- Complaint in Summary Ejectment
- Magistrate Summons
Service on the defendant can be accomplished through the Sheriff (for a $30 fee) or by certified mail, return receipt requested.
Court Costs
Civil filing fees and court costs are set by the General Assembly and vary by case type and court. Current fee schedules are published in the Civil Court Costs chart. Filing fees must be paid when the case is initiated. Individuals who cannot afford filing fees may petition to proceed as an indigent using Form AOC-G-106. Payments at the courthouse can be made by cash, money order, certified check, or credit/debit card. Personal checks are not accepted.
Property Records
Real estate and property records in Randolph County are maintained by the Register of Deeds, located at 158 Worth Street, Asheboro, NC 27203 (mailing address: P.O. Box 4458, Asheboro, NC 27204). Phone: (336) 318-6960 The Register of Deeds maintains an online records database where users can search by party name, date range, book and page number, document number, or document type. Results typically show grantor/grantee names, document type, property description, filing date, and recorded images.
Randolph County Family Court Records
Randolph County’s Family Court operates as a specialized component of the District Court. Family Court judges receive additional training in domestic issues and handle the following case types: divorce, child support, alimony, property division, child custody, domestic violence, termination of parental rights, juvenile delinquency, and abuse, neglect, and dependency proceedings.
Accessing Family Court Records
The District Court Clerk maintains family case files. Official copies can be obtained in person at the Clerk’s office for a reproduction fee. Family case docket information is also available on the public self-service terminal at the courthouse and through the eCourts Portal. However, records classified as confidential under North Carolina law — including juvenile delinquency, abuse, neglect, and dependency records — will not appear in electronic searches. Parties seeking access to restricted family records must contact the Clerk’s office directly and may need a court order.
Dissolution of Marriage
Divorce judgments are maintained by the Clerk of District Court. Copies of a dissolution record can be obtained in person or searched electronically by case number or by the names of the parties involved.
Marriage Records
Marriage licenses and certificates are maintained by the Randolph County Register of Deeds, not the court system. The office holds marriage records for couples whose licenses were filed in the county, with records dating back to 1913. Marriage records can be searched through the Register of Deeds online database using either spouse’s name and the marriage date range.
To obtain a certified marriage certificate:
- Complete the Application for Certified Copy of a Vital Record.
- Submit the form in person (Monday–Friday, 8:00 AM – 5:00 PM), by mail, or online.
- Cost: $10 per copy. Mail-in applications require a certified check or money order, a self-addressed stamped envelope, and a copy of a valid government-issued photo ID. Online requests that include mailing incur an additional $2 postage surcharge.
- Certificates are available 10 days after the marriage ceremony.
Eligibility to receive a certified copy is limited under G.S. 130A-93 to either spouse, immediate family members, grandparents, grandchildren, legal representatives, authorized agents, or individuals who need the record for a legal determination of personal or property rights.
Birth and Death Records
Birth and death certificates are also maintained by the Register of Deeds and cost $10 per copy. Applications can be submitted in person, by mail, or online through the birth certificate portal or death certificate portal. Only individuals born in Randolph County can obtain a birth certificate locally. Others must contact the North Carolina Division of Public Health, Office of Vital Records, where certificates cost a non-refundable $24 per request. Birth records of adopted persons are available exclusively through the state Vital Records office.
Randolph County Probate Court Records
In North Carolina, the elected Clerk of Superior Court serves as the probate judge. All estate matters in Randolph County — including the probate of wills, appointment of executors and administrators, estate inventories, creditor notice, and property distribution — are handled through the Clerk’s office at the Randolph County Courthouse.
Types of Probate Proceedings
The Clerk of Superior Court oversees several tracks for estate administration:
- Full Administration: A personal representative is appointed and given authority through Letters Testamentary (testate) or Letters of Administration (intestate). The representative inventories assets, provides public notice to creditors, pays valid debts, and distributes remaining property.
- Summary Administration: A streamlined process available when the surviving spouse is the sole heir or devisee. Applicable forms include the Application for Probate and Petition for Summary Administration (with a will) and the Petition for Summary Administration Without a Will.
- Collection by Affidavit: For smaller estates, an Affidavit for Collection of Personal Property of Decedent may be used to transfer assets without full court administration.
Filing an Estate
To begin the estate administration process, a petitioner should bring the following to the Clerk’s office:
- The original will, if one exists
- A certified death certificate
- A completed application and preliminary inventory of the decedent’s property
- The $120 filing fee
Estate forms are available online or at the Clerk’s office. A detailed overview of the process is published in the Decedent Estate Procedures pamphlet.
Searching Probate Records
Probate records can be searched through the eCourts Portal by entering the decedent’s name or the estate case number. The self-service terminal at the courthouse also provides access to probate filings. Wills that have been admitted to probate are public records and may be viewed or copied. Official copies are available from the Clerk’s office for a per-page reproduction fee. Current cost charts for estate proceedings are published on the North Carolina Judicial Branch website.